The Pony Club Junior International Tetrathlon Competition

TEAMS Teams to comprise 5 Boys or 5 Girls with the best four scores to count. No mixed teams. Teams are to be declared on the close of entry and in the order they wish members to proceed by 23/05/2024. Those not in a team will ride Numerically. Team Managers – If you wish to enter more than 24 competitors please contact Judy Hardcastle judyhardcastle@me.com and we will try to accommodate the extra competitors. Team competitions as per the Pony Club Tetrathlon Rules 2024 Substitutions After the closing date for substitutions may only be made as per Tetrathlon Rulebook 2024. Please email your changes after the closing date to Tetrathlon@pcuk.org

All entries should be made online using www.horse-events.co.uk. For Pony Club entries you will need your membership number and Branch/Centre to enter a qualifying class. Horse and rider changes before the closing date can be made online by logging into your Horse Events account and editing your entry under the ‘my booking’ tab. If you need to cancel an entry or change a class before the closing date please email info@horse-events.co.uk. IF YOU HAVE ANY DIFFICULTIES ENTERING ONLINE PLEASE DO NOT HESTITATE TO CONTACT HORSE- EVENTS Email: Info@horse-events.co.uk Tel: 07962251696 not after 7pm All entries are subject to a non-refundable booking fee as stated online.

Friday 31st May Arrivals – Not before 2 pm Team Managers Briefing 7pm in the Marque Saturday 1st June Shooting at Moreton Morrell College Swimming Venue: Newbold Comyn Leamington Spa CV32 4EW Sunday 2nd June Riding and Running at Moreton Morrell College

Prize Giving will take place on site at Moreton Morrell College, all members and families are to attend. Placings and special awards will be presented.

• To be run in accordance with Pony Club Tetrathlon Rules 2024 • Please ensure your members comply with 2024 eligibility, hat tagging, body protector and responsible adult present. • Queries may only be raised via the query papers by the DC or their appointee. • Photographic Rights – competitors and their parents/guardians have given permission for any photographic and/or film or TV footage taken of persons or horses/ponies taking part in Pony Club events to be used and published in any media whatsoever for editorial purposes, press information or advertising by or on behalf of the Pony Club and/or Official Sponsors of the Pony Club. • A valid passport and vaccination record must accompany the horse/pony to this event and must be available for inspection if required by event officials. Vaccinations must be in accordance with the Pony Club Equine Influenza Vaccine Rule 2024 • Please ensure the sports specific rules are read and understood, as part the commitment to safety guns will be checked and flagged at the event Rules: 1 The Junior International Competition will be run under Pony Club Tetrathlon Rules 2024 2 Queries may only be raised by the Team Manager or appointed person using the correct forms, all queries raised MUST be collected by the end of the competition. 3 Dogs must be kept on the lead at all times as the college has livestock around the site. Please ensure you clear up after your dogs. 4 Should a Member have a medical condition please notify the Secretary and Organiser before the start of the competition so that the control teams and stewards can be briefed. 5 Only team coaches are permitted at the poolside and outdoor shoes must be removed. 6 NO photography in the swimming pool. 7 Riding Phase will run in numerical order. The Run will take place in groups, these will be ranked. 8 The cross country and running courses will be available for inspection on foot only. No unauthorised vehicles on the course at any time. 9 Bicycles are not permitted on the riding route. 10 Shooting – All guns must be kept locked in your car or horsebox at all times and may not be carried outside the firing point by anyone under 18 years of age in a public place. Guns must be kept in their cases/boxes until the Firing Point Steward gives the order to unbox them and must be boxed again before the competitor leaves the firing point. 11 Competitors, Team Managers, Parents and Spectators must obey the instructions of the Officials and Stewards at all times. 12 Competitors must not be left unsupervised at the campsite overnight, there must be a parent or Regional Manager on site with competitors at all times. 13 Photographic Rights – When entering this competition all competitors and their parents or guardians give permission for any photographic and/or film or TV footage of persons or horses/ponies taking part in this Pony Club event to be used and published in any media whatsoever for editorial purposes, press information or advertising by or on behalf of the Pony Club and/or official sponsors of the Pony Club. 14 All-terrain vehicles/motor cycles are not permitted at this event, except those used by appointed Officials. 15 When on the course, spectators/competitors must look out for horses approaching especially from behind them, listen to whistles and instructions from Stewards and must take special care in the warm up and collecting ring areas.

Vet & Farrier Services: A veterinary surgeon will be on call from Friday to Sunday inclusive; they will be on site during the riding phase. If Veterinary Assistance is required any treatment must be paid for at the time. There will be a farrier on call over the weekend. Please make payment direct to the farrier. Vet and farrier to be contacted through the Stable Managers only Please remember to bring you horse’s PASSPORT and UP TO DATE VACCINATION CERTIFICATES with you as these will be checked by the Stable Manager before your horse can be given their stable.

STABLING Is available for those traveling from a distance. Those who can, should bring their horses/ponies on XC day only. Book using the online entry system. Stables cost £100.00 regardless of number of nights you are staying. There will be two bales of shavings provided in each temporary stable. If you are allocated a permanent stable, it will have adequate shavings in it. Alternative bedding may not be brought in. Hay will NOT be available to purchase onsite, please ensure you bring sufficient with you. THERE WILL BE NO DEPOSIT FOR STABLES THIS YEAR: However, all temporary stables will need to be completely cleared before departure. All permanent stables will need mucking out, with residual clean bedding stacked against the back wall of the box. Any additional costs incurred for cleaning stables left dirty, will be passed to the individual competitor via their team manager. STRAW IS NOT AVAILABLE OR PERMITTED Stabling is on a first come first serve basis with priority to those travelling and not from the local areas, please be aware Camping Will be in “Regional Bubbles” and bookable through the online entry system. Camping is £35.00 per family and includes tents and horseboxes. No competitors to be left unsupervised overnight at the competition. Team Managers or Parents must be responsible for their Region’s competitors at all times and have a Fire Safety Plan in place for camping including BBQ’s. Catering Farriers Fayre will be available onsite. Entertainment A Disco with the usual entertainment from the regions., theme will be shared on facebook. Commemorative clothing are available to pre order from Beewear will NOT have a stand on site this year, but will ensure that all pre-ordered products are delivered in time for the competition (if purchased before 5pm 21st May). https://beewear.co.uk/product-category/pony-club/junior-international-tetrathlon-2024/. Reasonable adjustments can be made following the Pony Club Reasonable Adjustment Policy: https://pcuk.org/reasonable-adjustment/. Applications must be made to the organiser at least 2 weeks before the competition. 

If you wish to know more about the College and the courses they have on offer please visit their website: www.warwickshire.ac.uk/colleges/moreton_morrell_college/aspx