Heythrop Hunt Pony Club Senior Camp 2025

Organisers/Contacts

Tom Chamberlayne — 07826 866426 | tomchamberlayne@hotmail.com

Poppy Scott Plummer — 07973 815170 | pscottplummer@icloud.com

Senior Camp is generally geared towards children currently in Year 7 and up, depending on experience. If you are unsure which camp would best suit your child, please discuss this with the camp organisers.

Camp Set-Up Sunday 20th July 2025, starting at 10:00 AM. – all parents and children to help please!

Final Day – Thursday 31st July 2025  Parents are warmly invited to watch their children riding within their groups. This will be followed by a clean-up session and prize-giving at 12:00 PM. 

Timings  The riding sessions will follow the usual schedule, starting at 9:30 AM and finishing at 4:00 PM. 

Lunch time All ponies must be untacked at lunchtime and provided with hay and water. Please ensure that lorries and trailers remain hitched up during the day, so they can be used for ponies during lunch.

Shade will be limited if the weather is hot, so please plan accordingly to keep your ponies as comfortable as possible. Please also note, there is no water available on site, so plan accordingly.

Children should bring

A packed lunch.

Plenty to drink — Each child should have two refillable water bottles, which can be topped up throughout the day.

Camping 

As with last year, we are excited to continue the camping element, once again partnering with Jamie King from Mud & Guts to run the camping activities. Tents, supper, and breakfast will be provided. This year, camping will take place on Monday and Tuesday nights. Please note: we are unable to provide stabling, so all ponies must be taken home at the end of each day. 

Camping Schedule:

Monday 28th July: Children who wish to stay will camp overnight, with a scavenger hunt organised by Jamie King. Tuesday 29th July: Camping continues with lots of games, bonfire building, and a variety of outdoor activities. Wednesday 30th July: After riding, children who wish to stay will be given supper from the pizza van and can take part in the Senior Camp Colour Run. We will also run our usual games such as British Bulldogs and High Jump.  Collection time will be at 8:00 PM. (Children may want a change of clothes for the journey home!)

Camp Policies

Sign-out policy

All children must be signed out by a parent or guardian before leaving the site if they are camping. 

Mobile phones:

To help everyone stay focused and enjoy the activities, we kindly ask that mobile phones are not brought on site once the ponies have left. Any phones not collected by parents will be safely held by the organisers. Should children need to contact their parents, they can do so through the camp organisers or Jamie King.

Communication 

Communication will mainly be by email. A WhatsApp group will also be set up for organisers to send information during the week, (Please note: this group is for organisers’ use only unless there is an emergency.) Please provide a number for inclusion in the HHPC Senior Camp 2025 WhatsApp Group.

Help needed 

We will contact each family with specific roles / requests for help. This help is critical to making camp work and most people find it rewarding and enjoyable. Roles include stewarding a ride (assisting the instructor and children as needed), providing instructors’ lunches, collecting / distributing buns and drinks at bun break, checking ponies during lunch, collecting distributing breakfast, setting up/ taking down overnight camping, etc. 

Important Information All attendees must be current HHPC members.The quickest way to renew membership is via the Pony Club – Member Portal. https://portal.pcuk.org/portal/my-dashboard/

• Payments and Medical Forms will be completed via Horse Events as part of your application.
• Pony flu vaccinations: Please ensure your pony’s vaccination record complies with Pony Club rules. It is important to check not just the annual booster, but also the original course. Full vaccination requirements can be found on the Pony Club website.
• 2025 PC  Vaccination rules here

Senior Pony Club prices 2025:

1) Senior Pony Club and Wednesday evening activities (without camping) £275

This includes riding sessions and participation in the Wednesday evening activities, but no overnight camping.

2) Full Pony Club camp package £300

This includes two nights of camping (Mon & Tues), all riding sessions and Wednesday evening activities.

3) Sibling discount -Senior Pony Club and Wednesday evening activities (without camping) £250

4) Sibling discount -Full Pony Club camp package £275

Please note that sibling discounts are only applicable after the full fee for one child has been paid.

Riding Hats  All riding hats must comply with the Pony Club Hat Rule. No fixed peaks are permitted. 

Hats must be tagged with a pink PC Hat Tag. If your hat is not already tagged, please bring it to Camp Set-Up for checking and tagging. Children will not be allowed to ride without an approved and correctly tagged hat.

For full details, please see the Pony Club Hat Rule. 

• 2025 PC Hat rule here

Body Protectors  Although Pony Club rules state that body protectors are only required for cross-country riding, we strongly recommend that body protectors are worn at all times when riding. All body protectors must meet the BETA 2018 Level 3 standard (blue and black label). For more details, please refer to the Body Protector Standards. 

• 2025 PC Body protector rule here

Spurs (NEW RULE) Children wishing to ride with spurs at Pony Club activities must have achieved either: the C+ Riding Test, or the Spurs Test. Only children wearing hats with a yellow PC Hat Tag, confirming they have the necessary qualifications, will be allowed to wear spurs. For full information, please refer to the Pony Club Guidelines on the Use of Spurs. 

• PC Stirrups rule

Stirrups Rule  Please note that all stirrups must meet the requirements of the Pony Club Stirrups Rule. 

Dress and Tack  Please ensure all dress and tack meet the requirements as detailed on the pony club website.

Heythrop Pony Club kit is now available to order directly from 

Wreal Sports in Bourton on the Water. Please order any items you may need in good time for camp.

https://wrealsports.co.uk/shop/my-club/pony-clubs/heythrop-hunt-pony-club/

• Kit List  Please ensure you bring everything your child and pony will need for the day. 
• For the Rider:Riding Hat 
• Body Protector 
• Heythrop Pony Club T-shirt / Jumper (NO HOODIES)
• Jodhpurs – beige or blue
• Jodhpur boots and chaps (if worn) or long boots
• Long hair tied back or in a hairnet
• Whip / stick (if required)
• Gloves
• Wellington boots and waterproof coat 
• Sun cream, lip balm, sunglasses 
• Baseball cap / sun hat
• Refillable water bottles (one with their lunch and one named bottle in ride box)
• For the PonyHay & hay net
• Water bucket (please note: there is NO WATER ON SITE)
• Headcollar and lead rope
• Saddle, girth, and numnah (check for wear and tear)
• Bridle (check for wear and tear)
• Boots (if worn)
• Neck strap
• Insect repellent
• Tack cleaning kit
• Grooming kit (including: dandy brush, body brush, curry comb, hoof pick, comb, sponge, stable rubber, and plaiting bands)
• Waterproof rug (in case of wet weather)
• Fly rug (if normally used)

Please ensure that everything is clearly named.

Occasionally, we may take photographs of the members at our Pony Club activities, these may be used ourselves for promotional purposes or they may be supplied to The Pony Club head office for use in newsletters, website or other publications. we will contact you to gain permission to publish your child before we use any image.

Please be reminded that any photography or videos you take which may have other children in it cannot be published online in any way without the direct consent of the parent of the child.

A medical form will be circulated to you before Camp. You will need to fill in this form and provide us with details of any and every health and medical need your child requires along with details of 2 contacts who can provide us with permission for your child to administer anything from paracetamol to a plaster. It is vital these contacts are available on the day of camp for this reason.

Your child cannot attend camp if this form has not been completed.

Your data will be kept in hard copy only and held securely by medics and camp organisers. Any relevant information will only be disclosed to your Childs instructor, if it is required to keep your child safe – ie your child carries an api pen etc. Your child’s data will be kept safe and on the last day of camp completely destroyed in line with GDPR guidance.

Please refer to the Pony Club Code of conduct for Parents AND for your children.

The Pony Club is fully committed to safeguarding and promoting the wellbeing of all its Members and the highest ideals of sportsmanship, citizenship, and loyalty to create strength of character and self-discipline. It is important that all Members, Parents / Persons with Parental responsibility, Officials, Volunteers, and Coaches should, at all times, show respect and understanding for the safety and welfare of others

• Code of conduct for parents & persons with parental responsibility here

• Code of conduct for members here

By signing up to camp you and your child are agreeing to abide by the Pony club code of conduct as specified in these documents.