Heythrop Hunt Pony Club Junior Camp 2025

Organisers/Contacts

Sarah Taylor — 07801658 885 Jessica Binnie – 07887600915  

hhpccamp@gmail.com

Junior Camp is geared towards children currently in Year 2 to year 6, depending on experience. If you are unsure which camp would best suit your child, please discuss this with the camp organisers.

Parents are asked to leave their children at camp during the day with camp organisers and instructors.

Camp organisers, camp stewards and instructors have all been DBS checked and have attended a safeguarding course. They have also attended first aid training and there are on site medics to ensure your peace of mind.

The children will take part in ridden sessions, stable management sessions, working towards pony club tests and other fun activities.

Camp Set-Up

Sunday 20th July 2025, starting at 10:00 AM. – all parents and children to help please! We can not do it without your help.

Final Day – Saturday 26th July 2025 

Parents are warmly invited to watch their children riding within their groups from 1.30 – 3pm This will be followed by a clean-up session and prize-giving at 4pm. 

Costs

Junior camp £270. There is a £25 discount for second and subsequent children attending either Minimus, Junior or Senior Camp.

Lunch time

All ponies must be untacked at lunchtime and provided with hay and water. There is no water available on site so please ensure you bring enough.

Lorries and trailers to remain on site and hitched up during the day, so they can be used for ponies during lunch. Shade will be limited if the weather is hot, so please plan accordingly to keep your ponies as comfortable as possible.

Children are to bring a packed lunch. This will be taken from them first thing on a morning when they meet their instructors, stored in a fridge trailer and handed back to them when they are taken to the marquee for lunch.

Camp sign-out policy All children must be signed out by a parent or guardian before leaving the site. 

Mobile Phone Policy

HHPC Camp is a strictly no mobile phone area. If parents want to communicate to their children during the day they can call camp organisers on the numbers above.

Communication 

Communication will mainly be by email in the run up to camp. A WhatsApp group will also be set up for organisers to send information during the week. Please provide a number (up to 2 per child) for the WhatsApp group. This will be both to communicate important information during camp as well as to send pictures during camp week.

It is imperative we have a mobile number for emergencies. Medical guidelines have recently changed, where it is advised that permission from a guardian or parent must be sought before administering ANY medication, from paracetamol to antihistamine, even with prior permission. Please ensure we have a mobile number that we can reach you on, in any event, to ensure we can help your child, should we need to.

Help needed 

Camp is a huge undertaking and can only be run with the help of parents. All parents will be contacted and you will be allocated a job dependent on your availability. This could involve setting up camp, stewarding a ride, providing lunch, collecting buns, distributing buns, checking ponies at lunchtime, day to day logistics and clearing up. If you have a preferred role, please let us know.

Daily Timetable –

Wednesday 23rd July to Saturday 26th July 2025.

Arrive – 9.15-9.30

9.30 – Rides start prompt

10.45 approx – Bun break

11.00 – Rides continue

12.00 – finish riding, settle ponies for lunchtime

12.15 – lunch and activities.

1.15 – Tack up for afternoon activities

1.30 – Afternoon sessions

3.30 – Camp finishes.

We will have a range of fun and educational activities taking place at lunchtime to entertain the children.

Important Information

All attendees must be current HHPC members. The quickest way to renew membership is via the Pony Club – Member Portal.

Please ensure your hats, body protectors, whips, stirrups and all other tak and equipment meet Pony Club standards. Children will not be allowed to ride unless equipment meets these standards. It is imperative you check your equipment in advance to avoid disappointments on the day.

Pony flu vaccinations: Please ensure your pony’s vaccination record complies with Pony Club rules. It is important to check not just the annual booster, but also the original course.

Full vaccination requirements can be found on the Pony Club website. https://branches.pcuk.org/eastdown/passport-and-vaccination-rules/

Riding Hats  All riding hats must comply with the Pony Club Hat Rule. No fixed peaks are permitted. 

Hats must be tagged with a pink PC Hat Tag. If your hat is not already tagged, please bring it to Camp Set-Up for checking and tagging. Children will not be allowed to ride without an approved and correctly tagged hat.

For full details, please see the Pony Club Hat Rule. 

https://resources.pcuk.org/wp-content/uploads/2024/08/Hat-Rule.pdf

Body Protectors  Although Pony Club rules state that body protectors are only required for cross-country riding, we strongly recommend that body protectors are worn at all times when riding. All body protectors must meet the BETA 2018 Level 3 standard (blue and black label). For more details, please refer to the Body Protector Standards.  Spurs (NEW RULE) Children wishing to ride with spurs at Pony Club activities must have achieved either: the C+ Riding Test, or the Spurs Test. Only children wearing hats with a yellow PC Hat Tag, confirming they have the necessary qualifications, will be allowed to wear spurs. For full information, please refer to the Pony Club Guidelines on the Use of Spurs. 

https://resources.pcuk.org/wp-content/uploads/2024/08/Body-Protector-Rule.pdf

Stirrups Rule  Please note that all stirrups must meet the requirements of the Pony Club Stirrups Rule. 

https://resources.pcuk.org/wp-content/uploads/2024/08/Stirrup-Rule.pdf

Dress and Tack  Please ensure all dress and tack meet the requirements as detailed on the pony club website.

Heythrop Pony Club kit is now available to order directly from 

Wreal Sports in Bourton on the Water. Please order any items you may need in good time for camp.

https://wrealsports.co.uk/shop/my-club/pony-clubs/heythrop-hunt-pony-club/

Kit List 

Please ensure you bring everything your child and pony will need for the day. 

For the Rider:

Riding Hat 

Body Protector 

Heythrop Pony Club T-shirt / Jumper (NO HOODIES)

Jodhpurs – beige or blue

Jodhpur boots and chaps (if worn) or long boots

Long hair tied back or in a hairnet

Whip / stick (if required)

Gloves

Wellington boots and waterproof coat 

Sun cream, lip balm, sunglasses 

Baseball cap / sun hat

Packed Lunch

2 Full and Refillable water bottles

For the Pony

Hay & hay net

Water bucket and plenty of Water for your horse (please note: there is NO WATER ON SITE)

Headcollar and lead rope

Saddle, girth, and numnah (check for wear and tear)

Bridle (check for wear and tear)

Boots (if worn)

Neck strap

Insect repellent

Tack cleaning kit

Grooming kit (including: dandy brush, body brush, curry comb, hoof pick, comb, sponge, stable rubber, and plaiting bands)

Waterproof rug (in case of wet weather)

Fly rug (if normally used)

Please ensure that everything is clearly named.

Occasionally, we may take photographs of the members at our Pony Club activities, these may be used ourselves for promotional purposes or they may be supplied to The Pony Club head office for use in newsletters, website or other publications, we will contact you to gain permission to publish your child before we use any image.

Please be reminded that any photography or videos you take which may have other children in it cannot be published online in any way without the direct consent of the parent of the child.

A medical form will be circulated to you before Camp. You will need to fill in this form and provide us with details of any and every health and medical need your child requires along with details of 2 contacts who can provide us with permission for your child to administer anything from paracetamol to a plaster. It is vital these contacts are available on the day of camp for this reason.

Your child cannot attend camp if this form has not been completed.

Your data will be kept in hard copy only and held securely by medics and camp organisers. Any relevant information will only be disclosed to your Childs instructor, if it is required to keep your child safe – ie your child carries an api pen etc. Your child’s data will be kept safe and on the last day of camp completely destroyed in line with GDPR guidance.

Please refer to the Pony Club Code of conduct for Parents AND for your children.

The Pony Club is fully committed to safeguarding and promoting the wellbeing of all its Members and the highest ideals of sportsmanship, citizenship, and loyalty to create strength of character and self-discipline. It is important that all Members, Parents / Persons with Parental responsibility, Officials, Volunteers, and Coaches should, at all times, show respect and understanding for the safety and welfare of others

https://resources.pcuk.org/wp-content/uploads/2024/04/Code-of-Conduct-for-Parents-and-Persons-with-Parental-Responsibility.pdf

https://resources.pcuk.org/wp-content/uploads/2023/12/updated-code-of-conduct-for-members-final-version-13092022.pdf

By signing up to camp you and your child are agreeing to abide by the Pony club code of conduct as specified in these documents.