Cotswold Pony Club Mini Camp 2025

SET UP  

Set up will be on Friday 18th July from 3pm. Everyone must attend to make it please send a substitute or pay £50 CHPC for a teenager to do it for you. No exceptions! Many hands make light work and we hope to be finished by 5pm ish.

TAKE DOWN  

We are hoping to take down camp on Thursday afternoon / evening. Izzi and Kathryn will be co-ordinating operations.

CHILDREN 

• Mini Camp is for children 2-6 years and over on and off the lead rein. 
• Children must be accompanied at camp by a responsible adult at all times. 

PONIES  

• Ponies must be 5 years of age and over. 

• Please make sure that all ponies have been recently shod. 

• Coughing ponies will be sent home. 

• Ponies must have been recently wormed.

EQUIPMENT 

• Bridle complete with a neck strap (and grass reins if required) 

• Saddle complete 

• Hay in haynet 

• Waterbucket 

RIDES/TIMETABLE 

• Each ride will have approximately six children of a similar level. If your child can attend at least one Pre-Camp Rally it will help us assess which ride they will be happiest in. 
• The Camp runs from 9.30am to 3pm (with the exception of Thursday PM). Morning riding starts at 10.00am with a short break for buns, with lunch at 1pm. 
• Ponies and children come down to the barn at lunchtime so bring a haynet and a packed lunch. 
• After lunch there will be more riding, stable management or games and finish at 3pm. If your child needs to finish at lunchtime, please let your instructor know at the beginning of that day. 
• TUESDAY: lessons, rides, games, stable management and lots of fun.  
• WEDNESDAY: children ride across Stowell Park down to the river where they will have fun and games including the famous “boat race”. You will need to bring a packed lunch and a homemade boat with you. (cars will take these to the river for you) 
• THURSDAY: A morning riding lesson, followed by a Showjumping competition. Badges and tests, Pizza’s and Prizegiving. Please bring Cotswold jumpers and or tweed jackets if you have them. Parents to please help with pack down.

RIDERS 

• Hat/skull cap – it is mandatory for all Members to wear a protective helmet manufactured to The Pony Club standards which can be seen HERE. Hats must be ‘tagged’ with a PINK tag to show they have been checked by a senior Pony Club official. 

• Hard hats must ALWAYS be worn by any child in the pens with the ponies 

• Correct dress: Pony Club sweatshirt and tie, long sleeved white shirt, gloves and hairnet for girls.   

• Jodhpurs – beige, navy or black, riding or jodhpur boots 

• Body protector. Body Protectors used for Cross Country must meet BETA 2009 Level 3 standard (purple label) or BETA 2018 Level 3 standard (blue and black label. For more information, please read HERE 

• Waterproof coat/jacket 

• NAMED WATER BOTTLE 

ARRIVAL 

On arrival please drive straight through the farmyard to the parking field beyond. Walk your pony down to the barn with their tack, (empty!) water bucket and haynet. You can tack up at the barn. Mini Camp riding will be held in the roped areas on the right of the lorries. 

PARKING 

We are very lucky to be able to use Oxpens for Mini Camp – it is a working farmyard and therefore absolutely NO PARKING or DROPPING OFF is allowed in the yard by the barn or on the opposite side of the drive to the barn at any time. Harvest tractors use the area at all times and must have unfettered access. If we do not adhere to this we greatly jeopardise being able to hold camp here in the future. Please Park only in the allocated parking field beyond the farmyard. We cannot be held responsible for trailers left at camp over night. 

LUNCH/REFRESHMENTS 

Please bring your own refreshments / packed lunches for each day of camp. Option to purchase Pizza’s for Thursday lunchtime.

DOGS 

Dogs are NOT allowed at camp at the request of Stowell Estate 

BEHAVIOUR 

Camp is run by volunteers with the aim being that all those involved (including organisers and instructors) have an enjoyable time. Bad behaviour and language will not be tolerated and may result in the person concerned / or their child being asked to leave Camp. 

Insurance: Non-Pony Club competitors are not covered by The Pony Club Insurance and must have their own third-party cover. The Cotswold Hunt Branch of The Pony Club and the organisers of this event are not legally responsible for non-Members and their insurance will not cover you. 

The organisers of Camp, and all those that help, are volunteers and work tirelessly throughout the year to ensure a safe and happy week for those attending. 

If you have any queries or concerns, please talk to one of the Camp Committee as soon as possible and we will endeavour to resolve any difficulties at the earliest opportunity. 

If we are not able to resolve an issue then it will be passed on to the Cotswold Pony Club District Commissioner, Lucy Garbutt  

We look forward to an enjoyable Camp 2025 for everyone involved. 

Thank you for your support 

CAMP ORGANISERS 

Kathryn Kent kathryn_griffin85@hotmail.com 07973 540131 

Izzi Best izzibest91@gmail.com 07921674053 

Clemmie Hoskin 07468611030

All queries regarding entry to be directed to:  

Kathryn Kent kathryn_griffin85@hotmail.com 07973 540131 

LOCATION

Address: Oxpens Farm, Yanworth, Stowell Park by kind permission of Lord & Lady Vestey 

Google Maps: https://goo.gl/maps/F9jfWWTUcFZyVSeK7 

What Three Words https://what3words.com/silence.giggle.restores