Spring Hill Estate Fun Ride - June

Withdrawal Date: 03/06/2024

Refund before Withdrawal date in Full, After Withdrawal date refund minus an admin fee of £5.00

Full refund (less booking fee) 5 days before closing date. A refund (less booking fee) may be given on the production of a valid vet’s or doctor’s certificate or at the organiser’s discretion within the 5 days before the closing date. No refund after the closing date except on the production of a Doctors Certificate or Vets Certificate or at the organiser’s discretion.

In the unfortunate situation of the event having to cancel all entries will be refunded per class minus an admin fee of £5 (Booking fees are non refundable)

After the closing date please contact the event Organiser nchscsecretary@gmail.com to make any changes

Before the closing date please login to your Horse Events Account and cancel your entry. If a refund is due this will be processed automatically. To withdraw after the closing date please contact the event Organiser nchscsecretary@gmail.com

TERMS & CONDITIONS
North Cotswold Hunt Events & Fun Rides
Conditions of Entry
1.    Booking and Refunds
1.1 Horse entry numbers are limited so all bookings must be made online in advance, with full payment due at the time of booking.
1.2 Full refund (less booking fee) 5 days before closing date. A refund (less booking fee) may be given on the production of a valid vet’s or doctor’s certificate or at the organiser’s discretion within the 5 days before the closing date. No refund after the closing date except on the production of a Doctors Certificate or Vets Certificate.
1.3 Cancellation Policy: in the event of cancellation a full refund, less booking and an administration fee of £5 per booking will be made.
1.4 After the closing date the booking is non-refundable. A refund less the booking fee and a £5 administration fee will only be made on production of a valid veterinary or doctor’s certificate or at the organiser’s discretion.
1.5 We reserve the right to cancel the event at any time due to unforeseen circumstances or any other reason that is in the best interest of horse, rider and The North Cotswold Hunt & the respective Landowners of the events venue. In the event of cancellation, payments will be refunded minus the booking fee and a £5 administration fee.

2.    Registration
2.1 All Bookings in advance on Horse Events. Booking deems registration to the event and acceptance of all Terms & Conditions relating to the Event.
2.2 You have chosen your intended start time at the time of booking. In the interests of safety, please try to adhere to this start time. We will only allow exceptions to this in the event of traffic delays or other unforeseen circumstances. No riders will be permitted to start the course after the final closing time.
2.3 On arrival all riders must report to registration to:
–    Sign in & pick up ride number.
–    Take note of any safety information.
–    Please note: For added safety we recommended downloading the App ‘what3words’prior to arriving at the event.
2.4 If it is necessary to retire during the route please stop and contact our emergency number. A steward will advise on the safest return route to the parking area. Please do NOT turn around and ride against the flow of the route without requesting assistance.
2.5 On completion of the route or retirement, all riders must report to the steward at the finish to:
– Sign out of the course
– Collect a Rosette (optional)
2.6 Failure to sign out will require the event organisers to contact you after the event to ensure you have returned home safely and remind you of the requirement to sign out. Persistent failure to sign out may lead to the event organisers refusing to accept future entries from you.

3.    Rider & Horse
3.1 Riders must have appropriate and current Public Liability Insurance cover.
3.2 All riders must wear a hard hat to the current approved standard (correctly fastened) when mounted. All riders are strongly advised to wear appropriate body protection.
3.3 Riders must follow all directional route and safety signage. At all times riders must only follow the marked routes.
3.4 Riders must follow all instructions given to them at the start of the ride by the Registration Steward or the First Aider assigned to the Event, the Vet, or any other Steward.
3.5 All riders, at all times, must have full control of their horse and be appropriately skilled to ride and handle horses safely in a sensible manner. Horses must not be left unattended tied to horseboxes or trailers.
3.6 Riders should carry a mobile phone and must take a photo of the Events emergency leaflet prior to starting the route. Emergency numbers & contacts will be displayed around the route for reference.
3.7 The minimum age for horses and ponies is 4 years.
3.8 Walkers are only permitted on course if directly leading a horse/pony on a lead rein. Additional walkers are not permitted for safety reasons.
3.9 Dogs are not permitted on the course and we strongly advise that they should not be left unattended in horseboxes/vehicles. There is no shade available in the parking area. We reserve the right to force entry into a vehicle if we believe that an animal is in distress.
3.10 Overtaking is permitted. Please calmly alert those ahead of you of your intention. Please await an affirmative response before proceeding.

4.    Safety of Children
4.1 An adult must sign for any rider under 18 years of age and remains completely responsible for their safety and actions, at all times.
4.2 The minimum age for riders is 4 years of age.
4.3 Children aged 14 -17 may complete the route on their own, provided an adult sign’s for the rider at the beginning and end of the course. The adult must remain in the lorry park and in case of an emergency be contactable.
4.4 Children 13 years of age or below must be escorted by an adult aged 18 years or over on a horse or lead on foot. If the escorting adult is unable to attend or complete the route, the children must also retire at this point.
4.5 Children must adhere to all terms and conditions as stipulated.
4.6 In addition to our requirement for all riders to wear a hard hat, children under the age of 18 must also wear appropriate body protection whilst mounted.

5.    Cross Country Jumps
5.1 A selection of optional jumps will be made available for use around the route. Please adhere to the conditions below if considering use of the available optional jumps.
5.2 Fences that must be jumped in one direction only will be flagged. When jumping these obstacles the Red Flag must be on your right & the White Flag must be on your left.
5.3 You must be suitably skilled to jump fixed fences and only tackle those within your and your horse’s capability.
5.4 At all times consideration must be given to other horses and riders.
5.5 Only one horse at a time to jump a fence. Horses/Ponies are NOT to jump abreast of each other.
5.6 You must only jump the fences that are located on the marked route.
5.7 All jumps are optional.
5.8 No more than TWO attempts are permitted at each jump.
5.9 Any problems, injuries or damage to you or your horse/pony during your use of the route, must be reported immediately to the organisers and before you leave the venue. An emergency telephone number is provided for this purpose.

6.    Emergency Procedure
6.1 All riders are required to sign in and out of the event.
6.2 A First Aider will be on site to administer first aid treatment to the best of their ability prior to the arrival of the ambulance service or air ambulance, if required.
6.3 A vet will be on call to attend incidents if required. All veterinary costs will be the liability of the rider or owner of the horse.
6.4 An emergency contact number will be provided at the time of sign in. It is recommended each rider download the App ‘what3words’ prior to arrival so their location can be found at any point on the course.
6.5 If there is an ‘incident’ please phone the emergency numbers on the leaflet photographed at the secretary’s tent prior to starting. If there is no response, please send a text message to the number and you will receive a call back.
6.6 We do not stipulate the use of medical armbands however, we would advise that armbands are worn if a rider has specific medical details that the emergency services need to be aware of in the event of an accident. This should include any emergency contact details.

7.    Conditions of Acceptance
7.1 You agree to indemnify The North Cotswold Hunt and keep The North Cotswold Hunt indemnified against all liabilities, costs, expenses, damages and losses suffered or incurred by The North Cotswold Hunt arising from or in connection with any breach of these terms by you.
7.2 These rules are in the interest of your own safety.
7.3 By registering on your arrival at the event you are agreeing to abide by these rules.
7.4 Subject to these terms, you also accept full liability for the actions and safety of any persons who accompany you.

8.    Photography
8.1 By participating in the Event you give The North Cotswold Hunt full permission to use any photos taken for promotional purposes. This may include e-newsletters, online and print advertising, circulation to the media and any other media we may choose to use in the future.
8.2 If you would like your images to be removed from our library, please email nchscsecretary@gmail.com with a full description of your outfit, horse and date of the Event attended.