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Where Horse-Events is the event organiser these terms and conditions will apply to their events.

For others event organisers individual terms and conditions please view their event pages and/or their webiste

Horse-Events Event and Clinic Entries

Entries are to be made online using the ‘Equine Booking Entry System‘ or can be by post to the event secretary:
Fran Agius, Lower House, Kelmscott, Lechlade, GL7 3HG

In the situation of an oversubscribed event, entries will be accepted on a first come first served basis. A full entry with an online payment will take precedent over a postal entry with cheque.

On line entries are processed immediately by Equine Bookings on receipt of payment, unless an event is full. You will be notified if your entry has been wait listed payment will not be taken for wait listed entries unless accepted.

Postal entries are accepted with full payment to the correct event secretary.

Wait list: If you do not want to be wait listed please ensure you tick the correct box on the entry form. If you are wait listed for an event you will be inform via email.

NO ENTRY IS ACCEPTED WITHOUT FULL PAYMENT

Late entries: Call 07962 251 696 to confirm that late entries are being accepted for each event. Please note each late entry is subject to the surcharge.

Horse-Events – Event and Clinic Cancellation

In the event of a cancellation, entry fees will be returned. An admin fee stated on each individual printed schedule will be retained. This admin fee is on a per horse and rider combination basis. (£5 Dressage, Combined Training and Hunter Trials & £10 One Day Events)

Horse-Events Event and Clinic Postponements

In the event of a Postponement:

A new date will be set which your entry will automatically be transferred to and you will be notified via email.

Once you have been notified of the postponement and the new date, you have 5 working days to inform us whether you can attend or not. Failure to let us know within the 5 working days will result in your entry fees being lost.

If you inform us you cannot attend we will return your money via cheque to your postal address minus the admin fee.

Alternatively a number of dates will be given to you where your entry can be transferred to.  (Please note that the class dressage test may change).

Once you have been notified of the postponement dates, you have 5 working days to inform us which date you would like to transfer to. Failure to let us know within the 5 days if you cannot transfer to any of the dates given will result in your entry fees being lost.

If you inform us you cannot attend we will return your money via cheque to your postal address minus the admin fee.

A time limit is given to ensure we can offer an efficient service to you and refund your money. This means we can advertise any unwanted spaces to other riders who might want to attend.

Horse-Events -Event Relocation

The Organiser has the right to change the location of the event due to unforeseen circumstances. in this situation our withdrawal policy remains the same.

Horse-Events – Withdrawals

Clinic Withdrawal:
Withdrawals before the closing date will be refunded minus the admin fee stated on the schedule.

Withdrawals after the closing date are non-refundable unless a replacement is found where a refund will be given minus the admin fee stated on the schedule.

Competition Withdrawals
Withdrawals before the closing date will receive a full refund minus the admin fee stated on each schedule.

Withdrawals after the closing date and before the withdrawal date  must be accompanied by a vet’s or doctor’s certificate and an SAE.  If your place is replaced from our wait list you will receive a full refund minus the admin fee stated on each schedule. If we are unable to replace you a 50% refund is given.

Withdrawals made after the withdrawal date are non-refundable unless a replacement from our wait list is found in this situation a full refund will be given minus the admin fee stated on each schedule and must be accompanied by a vet’s or doctor’s certificate and an SAE to obtain a refund.

Withdrawals made 24 hours before the event at non refundable

ALL Withdrawals must be registered with entries secretary in writing or email and must be accompanied by a vet’s or doctor’s certificate to obtain any refund.

Horse-Events – Refunds

Once a refund has been confirmed please allow 10 working days for your money to be refunded. Refunds are given in accordance with our cancellation and withdrawal policy for each event.

 Horse-Events – Competition Terms and Conditions

  1. Event Rules will be stated on the individual downloaded/printed schedule and on the website information. If you are in any doubt please contact the secretary.
  2. Horse/Pony sports are dangerous. Neither the Professional Equine Training committee, nor any persons acting on their behalf, nor the landowner can accept any liability for loss, damage, accident or injury to any persons, horses or property.
  3. It is compulsory that all riders wear hats/helmets up to British Standard Riding Hats conforming to BS PAS 015 1998, BS EN 1384, or ASTMF 1163 95.
  4. Riding is a risk sport and it is compulsory that all riders wear body protectors to the latest BETA standard whilst going Cross Country and highly advisable when taking part in any riding activity.
  5. It is compulsory that every person entering upon the event venue who is under the age of 18 years of age is accompanied by a responsible adult.
  6. It is compulsory that all dogs must be kept on leads at all times.
  7. It is compulsory that horseboxes are NOT to be mucked out on site.
  8. It is compulsory that all gates must be kept closed when possible.
  9. The Management of the venue or Professional Equine Training reserves the right to remove anyone from the event at any time without giving a reason.
  10. You note and accept our first aid cover provided at each event
    Combined Training: Emergency First Aider
    Cross Country events: Emergency First aider, 2 Medical Technicians & 4×4 ambulance
    Dressage: Emergency First Aider
    Show Jumping: Emergency First Aider
  11. All our events may be cancelled without notice due to adverse weather. In the event of adverse weather it is recommended that you check the website before departing.
  12. All horses/ponies must be over four years old.
  13. Where a Cross Country event is taking place WATCHES capable of being started, stopped and recording time are forbidden.
  14. Where a Cross Country event is taking place MEDICAL ARMBANDS must be worn during the cross-country phase.

Horse-Events – Clinic Terms & Conditions

  1. Horse/Pony sports are dangerous. Neither the Professional Equine Training committee, nor any persons acting on their behalf, nor the landowner can accept any liability for loss, damage, accident or injury to any persons, horses or property.
  2. It is compulsory that all riders wear hats/helmets up to British Standard Riding Hats conforming to BS PAS 015 1998, BS EN 1384, or ASTMF 1163 95.
  3. Riding is a risk sport and it is compulsory that all riders wear body protectors to the latest BETA standard whilst going Cross Country and highly advisable when taking part in any riding activity
  4. It is compulsory that every person entering upon the Professional Equine Training venue who is under the age of 18 years of age is accompanied by a responsible adult.
  5. It is compulsory that all dogs must be kept on leads at all times.
  6. It is compulsory that horseboxes are not to be mucked out on site.
  7. It is compulsory that all gates must be kept closed.
  8. The Management of the venue or Professional Equine Training reserves the right to remove anyone from the course at any time without giving a reason.
  9. You note and accept there will be a no medical or veterinary cover on site at the clinic. If you are attending by yourself please provide the person on the ground with you emergency contact number.
  10. All schooling may be cancelled without notice due to adverse weather. In the event of adverse weather it is recommended that you check on 07962 251 696 before departing.
  11. All horses/ponies must be over four years old.

Horse-Events – Health and Safety – at all Events and Clinics

The course’s owner/instructor, Professional Equine Training or Horse-event have taken reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective everyone must take all reasonable precautions to avoid and prevent accidents occurring, and must obey the rules and instructions of the organisers and stewards/officials.

Horse-Events – Personal Injury and Insurance Notice – at all Events and Clinics

The course’s owner/instructor Professional Equine Training or Horse-events does not insure the rider, your horse or your tack and equipment. You are strongly advised to have in place your own adequate horse and personal accident insurance at all times.

The Venue, Horse Events or Professional Equine Training and The Instructors will not be held responsible for any accident, injury or loss to any person or their property however this may be caused.

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