Sapey Unaffiliated April Horse Trails 1

Sapey Unaffiliated Horse Trails 1

ENTRIES OPEN Friday 12^th March on www.horse-events.co.uk and will close on Wednesday 14^th April or earlier if classes are full.

Classes 80,90 & 100cm

Please read the updated rules regarding access whilst the competition is running and the designated course walking times. – THIS WILL BE PUBLISHED WHEN TIMES ARE RELEASED

COMPETITORS TO PROVIDE THEIR OWN NUMBER BIB AND PRINT OFF THEIR OWN NUMBERS A4 SIZE

When the event is running you will be asked for you competitor number on arrival, please have this to hand.

Refreshments * Photographer * Tack Stall *

Paramedics, Vet, Farrier & Horse Ambulance on site

The following classes are available for the Sapey Unaffiliated April Horse Trails 1

ENTRIES OPEN Friday 12^th March on www.horse-events.co.uk and will close on Wednesday 14^th April or earlier if classes are full.

LATE ENTRIES may be accepted online if classes are not full for an additional £10.

If you would like to edit your horse or rider details before the closing date of the event please login to your Horse Events account and edit your booking under the ‘MY BOOKING’ Tab

If you would like to change the class please email info@horse-events.co.uk and if there is space available we will do this for you.

For ALL changes of horse and rider substitutions after the closing date there is a £5 charge please fill out the following form online at: https://www.horse-events.co.uk/rider-horse-substitutions-form/

All Entries are subject to a non-refundable booking fee £2 per entry.

All horses must be vaccinated
We work on an annual basis.

There must be 6 clear days between any vaccination injection given and the date of the event. – NO EXCEPTIONS WILL BE MADE

START TIMES: available at www.horse-events.co.uk and www.sapeycrosscountry.co.uk  1800 on Wednesday 21^st April.

COURSE WALKING:

The XC Course will be open for walking between 2pm – 8pm on Friday 23rd April for ALL competitors. Please only bring one asdditional person when walking the course to help limit the number of people onsite. Please note the gates will not be open before 2pm

Please read the updated rules regarding access whilst the competition is running and the designated course walking times. – THIS WILL BE PUBLISHED WHEN TIMES ARE RELEASED

When the event is running you will be asked for you competitor number on arrival, please have this to hand.

Withdrawal Policy – PLEASE READ CAREFULLY

WITHDRAWALS:  no later than Wednesday 14^th April.

ALL Withdrawals must be registered by email to: info@horse-events.co.uk
Please note if withdrawing after the closing date in order to obtain your refund we MUST receive a vet’s or doctor’s certificate. No later than the Monday following the event to obtain a refund.

Withdrawal policy depending on date of withdrawal:

1. Withdrawals for whatever reason before the closing date will receive a refund minus the £10 admin fee.
2. Withdrawals made AFTER the Closing & Withdrawal date for a veterinary to the horse or medical reason to the rider, are non-refundable unless a replacement from our wait list is found. In this situation a full refund will be given minus the £10 admin fee.
   (If entries are open and there is no wait list – no refunds will be issued)
3. Withdrawals made 24 hours before the event for whatever reason are non-refundable.

Event Cancellation    As you can appreciate at this time, we cannot insure against cancelling due to COVID-19. In the event of cancellation for any reason all entries will be refunded minus a £15 cancellation charge per entry.

When refunds are due please note these will be processed back onto the card you paid on. 

START FEE: £10 per horse – a link to pay your start fee will be with your event times. All start fees should be paid for before attending event. (In the event of not being able to attend after paying your start fee this will be refunded)

COMPETITORS TO PROVIDE THEIR OWN NUMBER BIB AND PRINT OFF THEIR OWN NUMBERS A4 SIZE

PRIZES & ROSETTES

There will be no formal prize giving please do NOT wait around for your results, after you have finished riding, we would ask you to leave the venue as soon as you can.

Dressage sheets will be emailed by request greta@sapeycrosscountry.co.uk or posted on receipt of SAE sent to Sapey Cross Country, Mill Farm, Stanford Bridge, Worcester. WR6 6SP

For any objections to be made the final set of results will be confirmed at 8pm on the day of the event. If you would like to object or have us check your score you have until 7pm on the day of the competition to do so. Objections must be made to info@horse-events.co.uk or text 07962 251696.

Rosettes: to 10th place on receipt of SAE sent to Sapey Cross Country, Mill Farm, Stanford Bridge, Worcester, WR6 6SP.

Prize money: will be awarded up to 6^th place for all classes depending on section number of starters.

1^st £50    2^nd £45    3^rd £40   4^th £35 (20+ starters) 5^th £30 (25+ starters) 6^th £25 (30+ starters)

GENERAL CONDITIONS OF ENTRY

All classes run in accordance with BE rules. It is the responsibility of all competitors to ensure that their tack and dress are current in accordance with the Rules.

• Hats must be worn that conform to PAS015 (1998 or 2011) VG01.040 2014-12*

All the above with BSI Kitemark or Inspec IC Mark.

American ASTM F1163: 2004a onwards with SEI mark

Snell 2001 or 2016 (No other mark is needed with snell)

No fixed peak hats should be worn for the Cross-Country phase.

• No earrings, studs or other body jewellery should be worn.
• An effective body protector must be worn for the Cross-Country phase and is highly recommended in the show jumping phase. (BETA) approved and labelled “Level 3 body protector” with the year 200 or 2009 shown on the label.
• An Exo Body Cage can be worn but must be declared to the event secretary prior to the cross-country phase. Inflatable Air Jackets may be worn over a permitted body protector for the XC phase.
• Horses / Ponies must be over 4 years of age.
• No horse may be ridden more than once on the day of the competition.
• Elimination – After 3 refusals at any one fence or 4 cumulative refusals the rider will be eliminated and asked to leave the course in walk.
• Outside Assistance – It is forbidden to give any outside assistance to help a competitor during any phase of the event.
• Rider or Horse Fall will be eliminated in any phase of the event. Riders who have had a fall must be checked by the Doctor before leaving the site. Likewise, a Vet must check over a horse who has fallen.
• Insurance – Each competitor must carry their own insurance liability, whether Pony Club, Riding Club, BHS, BE or independent cover
• Litter, horse manure and dog poo bags must be always taken home.

Additional Rules Practices in place for COVID 19

ANYONE VUNERABLE OR DISPLAYING ANY COVID 19 SYMPTOMS MUST NOT ATTEND

These Conditions are subject to change with the developing guidelines. Please ensure you are familiar with them prior to coming to the event. An up-to-date copy will be attached to the event times Number of people Entering the site Currently each Competitor is ONLY allowed to bring 1 additional supporting person with them. This person must travel in the vehicle to the event with the rider and ideally be able to drive the vehicle and horse home in the event of an accident. (if your supporting person is unable to drive the vehicle you MUST have provisions made to ensure the vehicle and horse can be removed from the venue) We also ask that this supporting person must be available to help the rider alongside medical staff in the event of an accident if required. The name of the supporting person will be asked for at the time of booking. No extra people will be allowed onsite other than the rider, named support person, volunteers & officials. All other people will be asked to leave. No additional children other than those riding or with volunteers from the same household. Should this event be cancelled at short notice due to COVID-19 the organisers will retain £15.00 per entry fee to cover costs.

Location: (Wolferlow) Grid Ref: SO666618 Off the B4203 Bromyard to Gt. Witley/ Stourport Road, U/c road to Wolferlow.

One-way traffic system for Boxes and Trailers that must be adhered to.

Please come in from the B4203 ONLY. There is NO ACCESS from B4212 (Stoke Bliss/ Kyre)

Please note this will not apply to other road users so please proceed with care on the Wolferlow lane.