LEDBURY HUNT PONY CLUB  OPEN INDIVIDUAL & TEAM  2 PHASE ARENA EVENTING

LEDBURY HUNT PONY CLUB OPEN INDIVIDUAL & TEAM 2 PHASE ARENA EVENTING

Where: Hartpury College Equestrian Centre
When: 02/05/22

Event Information

LEDBURY HUNT PONY CLUB OPEN INDIVIDUAL & TEAM 2 PHASE ARENA EVENTING

 

THIS IS OPEN TO BOTH MEMBERS AND NON MEMBERS OF THE PONY CLUB

 

To be Held in the International outdoor Arena at Hartpury which will be split to accommodate both a SJ ring and a Cross Country ring:

 

Entries for Individuals and Teams of 3 or 4 (best 3 scores to count).

When entering on horse-events please state the name of your team.

Entries will not be allocated to teams unless stated on the entry form.

 

Entries only on  www.horse-events.co.uk Class numbers will be limited. 

 

Medical cover is provided by Sharman first aiders.

Refreshments will be available onsite.

Photographers on the day will be Topshots.

 

 

Withdrawal Date: 25 April 2022
Organiser
LEDBURY HUNT PONY CLUB
Event Secretary
Horse-Events
T: +44 (0)7962 251 696
(not after 7pm) Entry Queries

Event Classes

The following classes are available for the LEDBURY HUNT PONY CLUB OPEN INDIVIDUAL & TEAM 2 PHASE ARENA EVENTING

Class 1 Minimus Eventers Challenge – fences approx. 60 cm
the course will be designed to encourage novice and new partnerships.
Class 2 Mini Eventers Challenge - fences approx. 70 cm
Class 3 Midi Eventer’s Challenge - fences approx. 80 cm
Class 4 Grass Roots Eventer’s Challenge - fences approx. 90 cms.
Class 5 Intermediate Eventer’s Challenge - fences approx. 100 cms.

Entries & Entry Fees

Entries only on www.horse-events.co.uk

Entries will close on Monday 25th April or earlier if classes are full. Class numbers will be limited.  

Entry Fees

All Classes £28 per competitor (£25 LHPC members).

The competition

Each rider will start with one round of show-jumping and then move to the adjacent ring to complete a round of cross-country style rustic fences.  The show-jumping will be run as a single phase incorporating a timed jump-off section.

The Cross-country will be scored on faults alone.  The team / individual with the lowest total faults for SJ and XC combined will be the winner, in case of a tie on faults the fastest time for the SJ jump-off section will win.

 

All entrants must wear a back protector in accordance with Pony Club Eventing rules 2022. NO FIXED PEAK HATS PERMITTED.  Show jumping dress (Jacket) or XC colours may be worn. Please bring your own number bib.  Numbers can be downloaded from Horse-events and you must provide your own printed numbers.

Times & Course Walk

Times will available from Horse Events and LHPC website on the evening of Friday 29th April.

COURSE WALKS: We will endeavour to run to time with course walks happening at the advertised times. Updates will be made on our Ledbury Open Events Facebook page throughout the day to keep competitors informed of changes where possible.

NUMBERS :

NUMBERS: rider numbers must be printed out by each competitor – please place one copy of the number in the windscreen of the vehicle before arrival.   If wearing a number bib please wear front and back. If the number is to be put on the saddlecloth/bridle – please wear both sides. If the number is to be worn on the back of the rider, then please print at least A5 size. Numbers to be printed/written as large as possible in dark ink please.

Rosettes

 Rosettes to 8th place for Individuals and 6th Place for Teams.  Sashes for all winners.

COLLECTING PRIZES & ROSETTES: There will be an unmounted prize giving approx. 30 minutes after the results have been published.

ENTRY CONDITIONS:

General Rules & Conditions of Entry

  • The organizers reserve the right to refuse entry, cancel or alter any classes without prior notice and/or limit entries.
  • The show will be run under The Pony Club Show jumping Rules 2022 but with additional requirement that body protectors must be worn and no hats with a fixed peak are permitted.
  • All warming up should take place in the appropriate area and no lunging is permitted.
  • All horses must have a passport showing a valid vaccination record with a booster within the last 12 months of the date of the competition. NO HORSE or PONY MAY HAVE BEEN VACCINATED WITHIN THE PREVIOUS 7 DAYS PRIOR TO THE COMPETITION.
  • Early entry is advised as entries will be limited. A waiting list may be held.
  • If the show is cancelled due to circumstances beyond our control, entry fees will be refunded. Any refund may be subject to an administration fee of £3, the horse-events booking fee is NON-REFUNDABLE.
  • TIMES/DRAWN ORDERS WILL BE GIVEN – as advertised at the top of the schedule. Competitors may be asked to jump before their drawn order time – please be ready.
  • Competitor numbers MUST always be visible whilst mounted.
  • Each rider may be accompanied by one adult only – there will be a steward to do the jumps in the jump warm-up. Accompanying adults may watch from outside the collecting and jump arena or in the seating area but must then leave when the competitor has completed their round.
  • Each horse/pony may only jump once in each class and in a maximum of two classes. Stallions are allowed with prior permission from the organiser; any stallion ridden by a Pony Club member must have written permission from their DC/Centre Proprietor which must be sent to the organiser prior to the show day. Stallions must wear stallion discs and ribbons.
  • All horse/ponies must be at least 5 years old on day of competition.
  • Tack and equipment for Pony Club members and horses should be as in the Pony Club Rules for Eventing 2022. Rules available on the main Pony Club website.
  • Hats to PAS 015 1998 or 2011 with BSI Kitemark, VG1 with BSI Kitemark, Snell E2001 onwards with the official Snell Label and number, ASTM-F1163 2004a with SEI mark, AS/NZS 3838, 2006 with chinstrap fastened MUST BE WORN AT ALL TIMES WHEN MOUNTED. Pony Club Members must have hats tagged with official Pony Club tag prior to the event. NO FIXED PEAKS.
  • SPURS: ALL spurs worn anywhere on the showground, by any competitor, must comply with Pony Club rules. Misuse of spurs by any competitor will be recorded and reported and may result in disqualification from the competition.
  • Whips if carried must be held in the hand by the handle with the handle at the top. The whip must be padded.  The maximum length of the whip is 70cm and must be no less than 45cm.
  • Any abuse of horses/ponies, officials, other competitors or members of the public will not be tolerated and those found doing so will be asked to leave the venue with no compensation and may be reported to the relevant authority.
  • Judges’ decision is final. Any objection must be handed to the Judges Box in writing with a £30 deposit (which will be forfeited if the objection is not upheld) within 15 minutes of the incident and BEFORE the end of that class.
  • INSURANCE: please ensure that you have adequate/appropriate insurance for rider, horse, property and third party.
  • PHOTOGRAPHS: by entering this competition you are agreeing to be photographed whilst competing; these photographs may be used for future publicity. If you do not wish to be photographed please tell the photographer on entering the arena before you jump.
  • Participants attend at their own risk; neither the Committee nor Hartpury University will be liable for any loss, damage or accident to horses, riders, property, or other persons.
  • No horses/ponies may be left tied to the outside of trailers/lorries without supervision. Please clear any muck/rubbish and do not leave on the field/lorry park. Please park as directed
  • Dogs – must always be kept on a short lead and be under close control. Please clear up after your dog.

All non-Pony Club competitors are not covered by The Pony Club insurance and must have their own third party cover. The Ledbury Hunt Branch of The Pony Club and the organisers of this event are not legally responsible for non-Members and their insurance will not cover them.

 

In order for any objections to be made the final set of results will be confirmed at 8pm on the day of the event. If you would like to object or have us check your score you have until 7pm on the day of the competition to do so. Objections must be made to sarahbowness@outlook.com or 07828908958 by 7pm on the day of the competition.

Withdrawals & Substitutions

Substitutions:

If substituting either a horse or rider there is a £5 admin charge after the closing date. Changing both horse and rider in the same entry qualifies as a new entry and must be paid in full. Substitution fees will be payable with online start fees.

 Horse Events Substitution Form

Withdrawals – PLEASE READ CAREFULLY:

Withdrawal date 3 days before the closing date of entries for the competition ALL Withdrawals must be registered by 12 Noon on the day of entries closing by email to: info@horse-events.co.uk  after the closing date please email sarahbowness@outlook.com

Withdrawal policy depending on date of withdrawal:

  1. Withdrawals before the withdrawal date for a veterinary or medical reason to the horse or rider, if your place is replaced from our waitlist, will receive a refund minus the £10 admin fee. If we are unable to fill your space a 50% refund is given.
  2. Withdrawals made after the withdrawal date for a veterinary or medical reason to the horse or rider, are non-refundable unless a replacement from our waitlist is found. In this situation a full refund will be given minus the £10 admin fee.
  3. Withdrawals made within 48 hours before the event starting for whatever reason are non-refundable

Event Cancellation:

In the event of cancellation for any reason all entries will be refunded minus a £3 cancellation charge per entry and please note that the booking fee is non-refundable.  IN CASE OF ABANDONMENT PLEASE CALL 07828908958

 

 

PASSPORTS:

 

PASSPORTS: horses/ponies will not be allowed to compete without their passport with valid flu vaccinations with a booster within the last 12 months of the date of the competition.  No horse/pony may have had a vaccination within 7 days of the competition – Passports will be spot checked for compliance. A horse with a non-compliant passport will NOT be allowed to compete and there will be no refund of entry.

Event Booking Information

This event is being organised by LEDBURY HUNT PONY CLUB . Equine Bookings is acting as the booking agent for this event, enabling you to book online, for which you will be charged a booking fee per space which will be added to your cart.

As booking agents, we accept no responsibility for the actual provision of any event for which you purchase event tickets for. Our responsibilities are limited to providing the online platform to enable you to purchase tickets. The booking fee is the separate non-refundable charge we make to you for facilitating the booking. Your contract is held with the Promoter/event organiser.

We only share your data with that of the third party organiser of the specific event you entered. We do not share your data with third parties for marketing purposes. The Organisers of the events published on the Horse Events website have all agreed to the following statement before we published the event and give them access to your data for the purpose of entering their event.

Venue Information

Hartpury Equine is home to a range of outstanding facilities. These include the Hartpury Arena composed of a 70m x 40m riding surface which has seating for 600 spectators, hospitality boxes/classrooms, a restaurant and bar; the 80m x 60m International Outdoor Arena with an adjacent 60m x 25m warm up arena and stabling on-site for 230 horses. All of our arenas are surfaced by Andrews Bowen.

Our other facilities include:

  • Hartpury Indoor Arena (70m x 40m) with seating for 600
  • Three outdoor arenas (including an 80m x 60m)
  • Three more indoor arenas (60m x 25m, 60m x 21m and 25m x 35m)
  • Stabling for 230 horses including 125 boxes for student livery
  • Riding school
  • Equine veterinary and therapy centre
  • Aquafit treadmill
  • High speed treadmill
  • Solarium and other therapy systems
  • Cross-country courses up to FEI 3* level
  • Non-slip trop up 40m x 4m with a 12 m diameter trotting circle
Address
Hartpury College Equestrian Centre, Hartpury House, Hartpury, GL19 3BE
Contact Details

Venue Location

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LEDBURY HUNT PONY CLUB OPEN INDIVIDUAL & TEAM 2 PHASE ARENA EVENTING is being organised by LEDBURY HUNT PONY CLUB and the booking agent is Equine Bookings

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