Belvoir Hunt  ARENA EVENTING  AREA 6 QUALIFIER – for the Pony Club Spring Championships – POSTPONED TO 21ST FEBRUARY

Belvoir Hunt ARENA EVENTING AREA 6 QUALIFIER – for the Pony Club Spring Championships – POSTPONED TO 21ST FEBRUARY

Where: Arena UK
When: 21/02/21

Event Information

Belvoir Hunt ARENA EVENTING AREA 6 QUALIFIER – for the Pony Club Spring Championships

 

Open to Area 6 Pony Club Centre & Branch members only

(reserve date – Sat 14th Feb 2021)

If the planned date of 3rd Jan is impacted by lockdown requirements, entries will be moved to the reserve date of Sat 14th Feb, and withdrawal / refund processes will be communicated.

 

COVID SECURE:  ARRIVE – COMPETE – LEAVE – NO SPECTATORS – all competitors must read and comply with latest instructions from Govt and Pony Club

Withdrawal Date: 16 February 2021
Organiser
Belvoir Hunt Pony Club
T: 07941 733167
Phone no for emergencies on the day only please
Event Secretary
Horse-Events
T: +44 (0)7962 251 696
(not after 7pm) Entry Queries

Event Classes

The following classes are available for the Belvoir Hunt ARENA EVENTING AREA 6 QUALIFIER – for the Pony Club Spring Championships – POSTPONED TO 21ST FEBRUARY

Class 1
70cm – Qualifier PC Spring Championships
Approximate start time : 08:30 Optimum time based on 325 mpm Rider must be 14 or under on 1 Jan 2020
Class 2
80cm – Qualifier PC Spring Championships
Approximate start time: 11:00 Optimum time based on 325 mpm
Class 3
90cm – Qualifier PC Spring Championships
Approximate start time: 13:30 Optimum time based on 375 mpm
Class 4
1m – Qualifier PC Spring Championships
Approximate start time: 16:00 Optimum time based on 375 mpm

Entries & Entry Fees

Enter online at www.horse-events.co.uk

Entry Fees:

£30 per entry + £1.45 non-refundable booking fee

Entry fee includes £1 levy to PC Headquarters and paramedics.

ClassesInitial entry limited to one pony / horse per rider please. Additional entries if space allows.

Combination of horse and rider cannot enter more than 2 classes (One horse per class per rider initial entry – additional horse only if space allows) No horse can compete more than once per class.

WITHDRAWALS & REFUNDS

Withdrawals

Before close of entries, on 29th Dec 2020, you can cancel your entry within your www.horse-events.co.uk account yourself, and your entry fees will be refunded.

If you are unable to attend after that please notify the Organiser on events@belvoirpc.co.uk.

Substitution

If you would like to edit your horse or rider details before the closing date of the event please login to your account and edit your booking under the ‘MY BOOKING’ Tab

If you would like to change the class please email info@horse-events.co.uk  and if there is space available we will do this for you.

For ALL changes and horse and rider substitutions after the closing date there is a £5 charge please fill out the following form online at: Horse Events Substitution Form

Refunds

Entry fee refunded up to close of entries, thereafter only if the place is filled from the waitlist before 12 noon Friday 1st Jan.

 

For Track and Trace – no changes can be made after times have been published on 1st Jan 2021.

Times & Course Walk

Start Times and Course Walk

Entry lists and times will be posted on www.ponyclubresults.co.uk after 7pm on Friday 1st January.

Classes will be run in drawn / listed order and the course will be available to walk before the start of each class, please be prompt.  The warm-up arena will be limited to a safe number and the practice fences will be adjusted by stewards, no parents or coaches in the warmup area. No lunging on site.

Number Bibs: 3 numbers are needed per horse: 2 for number bib and one for vehicle windscreen, they will be available with your horse name and phase times printed on the bottom.

 

Dress Code & Number Bibs

Dress Code

Cross Country compliant XC kit and Saddlery should be worn. The Pony Club Saddlery and Dress rules apply at all Area Competitions and the Championships.  Aqua tagged hats and BETA 2009 or BETA 2018 body protectors must be worn.  Air jackets if worn, must be worn in combination with a body protector. All competitors must wear jodhpur / riding boots.  Stirrups should be of the correct size to suit the rider’s boots and must have 7mm (¼”) clearance on either side of the boot.

 

Number Bibs

Competitors must bring their own number bib and must print out three numbers, two for their bib and one for the windscreen of their vehicle.  Numbers are listed and printed out from www.ponyclubresults.co.uk

Prizes

Prizes

Kindly sponsored by Trafford Photography – official photographers www.traffordphotography.co.uk

Prizes will be awarded to 3rd place and rosettes to 10th place in each class.

Special rosette for Best Belvoir PC in each class.

Equine Influenza

 

Equine Influenza

Passports will be checked on the driveway to ensure all horses/ponies are up-to-date with their annual vaccinations.  Those not complying will be turned away.  Newly vaccinated horses/ponies need to have had two vaccinations and a further week.  Please have your pony/horse’s passport with you and be ready to show the immunisations schedule.

DIRECTIONS

Venue and Directions:  NG32 2EF

Arena UK

Click to view map

Please use the A1 to access Arena UK.  There is direct access from the Gonerby Moor, North Grantham interchange on the A1. Follow signs to Equestrian Centre, approximately half a mile from the A1.

The alternative route through Sedgebrook and Allington off the A52 is not suitable for horseboxes due to narrow roads and a (12ft) height restriction bridge.

QUALIFIER

QUALIFIERS – 70CM / 80CM/ 90CM/ 100CM 

Qualification at Area Competitions will work on a ratio basis as below:

 

Number of starters per class Number to qualify

(plus any tying for these places)

0 – 20 2
21 – 30 3
31 – 40 4
41 – 50 5
And pro rata

 

Competitors may qualify a maximum of two horses and / or ponies for any one Championship Class. Riders / horses / ponies and/or any combination of horse and rider can qualify for more than one Championship Class.

PASSING DOWN THE QUALIFICATION 

On the day of the Area Qualifier. If a competitor is unable to go to the Championships, then the qualifying places will be passed down the line. Please ensure every competitor confirms to the organiser/steward that they are intending to enter the Championships.

 

After the Area Qualifier: If a competitor is unable to go to the Championships, they must notify The Pony Club Office at eventing@pcuk.org as soon as possible so that their qualifying place can be passed down the line. This will only be done up until five days prior to the Championships.

 

Results will be displayed on www.ponyclubresults.co.uk  and qualification / prizes / rosettes sent out after the event.

 

Results will be provisional until 11:30pm on the night of 3rd Jan, when they will be marked final.

Event Format

Event Format:

The course will consist of a course of SJ immediately followed by WHP / arena cross country type fences, there will be no more than 20 jumping efforts in total.

 

Penalties:

 

SJ Phase
Knocking down obstacle 4 penalties
First disobedience of horse 4 penalties
Second disobedience of horse in whole course 8 penalties
Third disobedience of horse in whole course Elimination*
(Each circle or crossing tracks between fences counts as one disobedience)
First fall of rider Elimination*
Fall of Horse Elimination*
Error of course not rectified Elimination*
Failure to start or jump next fence within 60 seconds Elimination*
Starting before the Bell Elimination*
Continuing the course without a hat, or with chinstrap undone Elimination*
*Competitors eliminated in this phase may not proceed to the XC phase

 

XC Phase
Knocking down an obstacle 4 penalties
First refusal, run-out or circle of horse at obstacle 20 penalties
Second refusal, run-out or circle at same obstacle 40 penalties
Third refusal, run-out or circle at same obstacle Elimination
Four refusals around the course Elimination
Fall of horse Elimination
Fall of rider Elimination
Error of Course not rectified Elimination
Horse trapped in obstacle Elimination
Horse resisting rider for 60 consecutive seconds anywhere on the course the course Elimination
Failure to cross the finish line mounted Elimination
Continuing the course without a hat, or with chinstrap undone Elimination
For every commenced second in excess of the optimum time 0.4 penalty
Every commenced second in excess of 5 seconds under the optimum time 0.4 penalty
Exceeding the time limit Elimination
Time will be taken over the whole course.
Time limit is twice the optimum time.

 

Guidelines to Compete

Guidelines from The Pony Club – Based on BEF guidelines agreed with the Government for Resumption of Sport – behind closed doors (no spectators) – updated Dec 6th 2020, including tier restrictions.

 

Competition venues are able to open, and competitors may travel to compete / exercise.

 

Please only compete if you can comply – this is the only way we can run the competition and we may well be subject to external scrutiny, so please follow all directions and maintain 2m distance. We need to manage the risk to all on site: competitors, supporters, volunteers and our local community.

 

BEFORE THE EVENT:

  • Online entries – no one suffering COVID 19 symptoms, self-isolating or in lockdown area / restrictions as per gov.uk to attend.
  • Rider details and 1 support person per horse only accompanying them must be provided.
  • Drawn order – times issued on 1st Jan 2020.
  • Please print your own numbers, at clear quality and at 100% scale from poncyclubresults.co.uk , where you will find your times from Friday 1st Jan 2021 7pm
  • 3 numbers are needed per horse: 2 for number bib and one for vehicle windscreen, they will be available with your horse name and phase times printed on the bottom.
  • Course walk will be available before each class, as indicated on the starting times.

 

AT EVENT: Minimise time on site please to contain numbers and maintain 2m social distancing              

 

ARRIVE- COMPETE – LEAVE

 

ARRIVAL – ONLY REGISTERED PEOPLE ALLOWED ON SITE

  • Competitor Bib Number and No of people in vehicle will be checked at gate.
  • NO SPECTATORS – to manage social distancing – sorry not this time
  • Extra People / family members / Coaches / non-riding kids – Please don’t try and bring them – You will be eliminated, vehicle turned around and not allowed on site.
  • The only non-competing children on site will be volunteer PC members doing official jobs.
  • No separate access for coaches / trainers / owners for this event – we will be happy to welcome you in future when guidelines allow.
  • Please could the rider and their support person arrive in the same vehicle, and the support person should ideally be capable of driving the vehicle home and assisting the medical team with the rider and horse in the event of an accident.
  • Cars will be parking separately to lorries. NO CARS IN LORRY PARK PLEASE
  • Please park where directed, leaving 5 – 10m between lorries, and please no large lorry ramp parties, maintain social distancing.

 

 

PLEASE PLAY YOUR PART – STAY APART

 

 

COMPETING:

  • Please stick to your times – if you are not there, you may well not be able to compete.
  • Please follow one-way systems to and from each phase.
  • Numbers are limited in each warm-up area – Stewards will help and direct you.
  • No riding in areas other than warm-up / competition areas, no lungeing on site.
  • Rider & Horse only in all warm-up areas – no helpers / parents on foot please – you may watch your competitor from the adjacent area, keeping 2m apart from other people
  • To minimise contact points – our stewards will adjust SJ for all competitors.
  • Following BE and PC Area / Championship rules: a single rider fall in any competition phase ( SJ or XC) will result in elimination to minimise contact with volunteers.

A rider fall in warm up areas, means rider must be checked by paramedics to continue.

Scores

SCORES – will be online via www.ponyclubresults.co.uk as soon as they are available. Please do not wait once you have competed. Please do not hang around to watch all your friends this time.

 

With no prize giving, please leave and check your final positions remotely. Results will be provisional until marked final at 11pm that night.

Please be thoughtful, kind, and respect the effort that has gone in to run this event in very challenging circumstances in any social media comments and be mindful that any photos you take could be misleading in terms of the spacing of people.

 

FAQ

A few FAQs:

 

If I have a query on site ?

There is no secretary marquee – but there will be a manned information point with key information – you can

 

What about horse passports and flu vaccinations ?

There will be passport checks on the drive, you must bring them with you & horses must be within 12 months of a flu vaccination.

 

How will we know the scores?

There will be no score boards, but live scoring online will be available via www.ponyclubresults.co.uk

 

If I have a scoring query or need information or other help ?

You will be able to ask this via email events@belvoirpc.co.uk text, mobile phone or in person via the information point.

 

What about prizes?

There will be no prize givings, so please leave as soon as you have competed – please don’t stay around to spectate. We will contact those placed and forward prizes and rosettes after the event

 

 

What about PPE / Masks ?

No riders should wear masks when mounted as this may scare horses if they flap. On foot, people can choose to wear masks if they wish, should wear masks for takeaway food and in close proximity like using portaloo and we will ensure volunteers have access to PPE if they need it.

 

Toilets ?

We will provide some toilets with hand sanitisation at key points on site. Please use your own facilities in your lorry if you have them and please use hand sanitiser before and after using toilets / buying food etc

 

On site ?

We will have an official photographer – www.traffordphotography.co.uk  – who will display and sell photos from the event online only. We will also have take-away food on site.

Please comply with all relevant guidelines for purchasing food, PPE and sanitisation.

 

I have a small child / baby / non rider that I can’t leave at home ?

We’re really sorry but we can’t accommodate any additional people with competitors on site on this occasion – just the one named adult supporter. Some of our volunteers may have members of their household bubble, most or own Pony Club members, who are helping them, as agreed.

 

We will update any changing guidelines – please check & read them with the times.  

 

06.12.2020

Event Booking Information

This event is being organised by Belvoir Hunt Pony Club. Equine Bookings is acting as the booking agent for this event, enabling you to book online, for which you will be charged a booking fee per space which will be added to your cart.

As booking agents, we accept no responsibility for the actual provision of any event for which you purchase event tickets for. Our responsibilities are limited to providing the online platform to enable you to purchase tickets. The booking fee is the separate non-refundable charge we make to you for facilitating the booking. Your contract is held with the Promoter/event organiser.

We only share your data with that of the third party organiser of the specific event you entered. We do not share your data with third parties for marketing purposes. The Organisers of the events published on the Horse Events website have all agreed to the following statement before we published the event and give them access to your data for the purpose of entering their event.

Venue Information

Arena UK offers unrivaled equestrian facilities boasting the UK’s largest outdoor all-weather surface arena, coupled with a magnificent indoor arena, warm-up area, covered collecting ring, ring-side restaurant and dedicated hospitality areas.

Address
Arena UK Limited, Allington Lane, Allington, Grantham, NG32 2EF

Venue Location

Login to get personalised directions and distance estimates to Arena UK
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Belvoir Hunt ARENA EVENTING AREA 6 QUALIFIER – for the Pony Club Spring Championships – POSTPONED TO 21ST FEBRUARY is being organised by Belvoir Hunt Pony Club and the booking agent is Equine Bookings

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